- Planning and Attendance
Your initial arrangements for your function may be made by telephone or in person with the caterer. At the time of the initial booking you must provide your full name, organization, home and office phone numbers, date of proposed function, approximate number who will be in attendance and the time when cocktails and dinner are to be served. Functions initially booked by telephone or in person are considered tentative until the host or project officer comes to the CZCC and signs the contract.
The sponsor must contact the caterer not later than 48 business hours prior to their function and provide a guaranteed number of guests who will attend. Meals are prepared according to the number of guaranteed guests. In some cases a variance of 5% is permitted and the sponsor must agree to pay for all guests who attend. Should the number of guests in attendance exceed the 5% variance, the Club reserves the right to substitute menu items for the number of increases. This variance is authorized at the discretion of management based on the number of guests, type of meal, etc. In the event the sponsor fails to provide a guaranteed number, the Club will prepare for and bill the host/hostess based on the last estimate of guests provided to the caterer.
- Pricing and Fees
All payment will be made in FULL at the cashier’s window after the event. You will not receive a bill in the mail.
A service charge of 15% of all food and beverage totals will be added to your bill upon completion of your function and will be billed as part of your overall cost.
The room charge and minimum sales requirements for each room are as follows. Each is based on a four-hour time period and are minimum charges. If special accommodations are required, additional fees may be charged.
Room Size Room Fee Min. Food & Beverage Charge Ballroom 1/3 $75 $75 Ballroom 2/3 $125 $200 Ballroom (whole) $200 $300 Garden Room $75 $75 Firelite Lounge $75 $75 EDA’S $75 $75
Item Price Champagne Punch $35 per gallon Eggnog $25 per gallon Mimosa $25 per gallon House Wine Red, Blush or White $8.50 per carafe Andre Champagne White or Pink $8.50 per bottle Bottled Wine Ask to see our Wine list Current Club Prices
Item Price Camp Zama Fruit Punch Assorted citrus juices and fresh fruit $15 per gallon Eggnog $17.50 per gallon Iced Tea $8 per gallon Coffee $8 per gallon Hot Tea $8 per gallon Apple Juice $7.95 per carafe Orange Juice $7.95 per carafe
*A gallon provides approx. 20 servings.
*A carafe provides approx. 6 servings.
- Decorations and Arrangements
Decorations will be the sole responsibility of the party sponsor. Decorations can be attached to the walls, doors, ceilings, chairs or tables only with the approval of the club manager. The method of application must be of the type that will not damage the surface it is adhered to. Club owned decorations or fixtures couldn’t be removed from any part of the club. Decorations must be removed immediately after your function. The throwing of rice, confetti, or birdseed inside or outside the club is not allowed.
The Community Club will do everything possible to have the room set up the way you would like, but please keep in mind the club has certain restrictions due to service requirements that may prohibit the exact configuration that you request. We will do the best possible job to get as close to the setup you request.
An electronic piano (Clavinova) is available. If the piano is damaged, the party sponsor will pay all repair fees for the piano.
Flowers may be ordered for all occasions through the caterer. Prices are determined by type, size and quantity of arrangements required. Flowers brought into the club by the party host or guest and left in the Club become the property of the Club and will be disposed of in accordance with the Club policy.
Color choices for linens depend upon availability from suppliers.
Podiums, Cordless Microphone, Lapel Microphone, Projector and Drop Down Screen are available in the Ballroom. Arrangements and testing of equipment must be done by party sponsor prior to the function.
- Beverage Services
Private Party Bars
These bars are set up for the exclusive use of your party guests. These bars can be provided on a pay as you go basis or a HOST bar where drinks will be provided to your guests at no charge to them and the total bill will be charged to your party.
The minimum intake for either host or no host bars is $75 for the first two hours and $25 for each additional hour the bar is in use. If the minimum is not attained the difference between actual sales and guaranteed minimum will be added to the final bill.
The management reserves the right to curtail the bar operation when sales have tapered off to the point where continuing operations is unfeasible. The party sponsor may request to continue the bar operation beyond this point but will be responsible for the minimum intake guarantee.
You may request the room you would like for your function; however the caterer will determine all room requirements for each function.
In trying to provide timely service, the club discourages split entrees. However it is the responsibility of the party sponsor to provide a system to distinguish the different meals so that serving will go smoothly. All guests will receive the same starch and vegetable.
Bringing Food Into the Club
Club policy and Department of the Army regulations do not permit the introduction of food and beverages by any member, patron, or group for consumption in the club. The only exception to this is certain specialty items that must be approved by the Club manager.
It must be realized and appreciated by all members that the charges outlined and prescribed herein are necessary to offset high labor costs and other expenses. The Army requires that your club be operated and managed as a business. A sound financial posture must be maintained to insure the continued offering of Club facilities to you. Every effort is made to maintain reasonable prices and charges.
The Camp Zama Community Club caters to parties ranging from 10 to 300 guests, offering a wide variety of menu items and special setups. Stop by and have us arrange your hail and farewell, reception, dining out, birthday party or any other special event. Come in and see us to help plan your special event. Some of our recognizable highlights are the USARJ Army and Holiday Balls, Change of Command Receptions, Commanding Generals Cherry Blossom and Bon Odori receptions as well as numerous private and unit parties.
The Ballroom, Garden Room, Eda’s Room and Firelight Lounge are available to host your event. We have a wide selection of table arrangements to suit your event requirements.