Private Organizations / Fundraising

Private organizations are self-sustaining and non-federal entities, incorporated or unincorporated, which are operated on Department of Defense (DOD) installations with the written consent of the installation commander, by individuals acting exclusively outside the scope of any official capacity as officers, employees, or agents of the Federal Government.

Fundraising is the raising of funds for a non-profit entity through:

Soliciting funds;
Selling items; or

Employee official participation in the conduct of an event where any part of the cost of attendance or participation may be taken as a charitable tax deduction by a person incurring that cost.

The Federal Standards of Conduct prohibit you, in your official capacity, from "actively and visibly participating in the promotion, production, or presentation of the event." This includes:

Requesting/encouraging the giving of donations;
Sitting at the head table;
Serving as an honorary person;
Standing in a reception line; or
Serving as master of ceremonies.

IAW DoDI 1000.15, background checks are required for employees and volunteers of non-Federal entities who have contact with children under the age of 18 in DoD-operated, -contracted, or community-based programs that are used to supplement or expand child care or youth services, according to DoD Instruction 1402.05.

Private Organizations will ensure that background checks are performed annually for all of its members and volunteers who have regular contact with children under the age of 18.
Documentation that members and volunteers have been vetted and the type of background check conducted must be provided to the Private Organization Coordinator.

United States Army Garrison Japan